Journal of familiarization with local acts sample. Familiarization with local regulatory acts: sample magazine

Employees of enterprises and organizations must necessarily get acquainted with all regulatory legal acts published within the company.

Files

What is regulatory acts

Regulatory acts include any documents that are developed at the enterprise and which are aimed at organizing relations between the employer and subordinate, the formation of the workflow, the creation of internal and external relations, etc.

In particular, regulatory acts Considered:

orders and manual orders;
rules for labor protection and safety in production;
other similar documents.

It should be noted that the regulations may be temporary or permanent, but they always act strictly in the company in which they are produced and coming on behalf of the director or administration of the company.

All internal regulations should be developed strictly in accordance with the legislation. Russian Federation And take into account the interests of both the employer and his subordinates.

Why meet workers with local regulatory acts

Each employee of the enterprise is obliged to read all the internal regulations acting in the organization.

This is necessary so that the employee clearly knew the rules of work in the company, working conditions, rights, duties and powers to their personally and employer.

In the event of any questions or suspicion of violation of labor rights, the employee has the right to consult the legal adviser or a third-party lawyer.

What is a list of familiarization with local regulatory acts

Information that the company's employee read one or another regulatory act is made in special review list.

This document is very important because, if any disagreements and conflicts reach the labor inspection or court, it can be proof of the rightness, both from the employer and from the subordinate (depending on how developed events).

That is why the signatures of the list of familiarization should be collected carefully and scrupulously. It is unacceptable to miss anyone from employees of the enterprise, and even more so fake their autographs. If any of the employees for some reason did not sign a list of familiarization with the regulatory act (for example, due to illness, leave or business trip), it is necessary to wait for it to return and take a signature.

At what stage is familiarized

Usually acquaintance with most of the local regulatory acts occurs at the employment stage of the employee. But sometimes documents are developed during the period of the enterprise's current activities, and then the familiarization occurs after the act is approved by the Company's management.

What will happen if you do not sign the document

Each employee has the right to sign one or another regulatory act or refuse it.

The employer cannot force the subordinate to familiarize with the document, as can not be imposed for the refusal of this any disciplinary penalty.

The only thing that should be considered an employee with the reluctance to read the regulatory act and sign a list of familiarization with it is that at some point there may be a situation in which the information set out in the document may be very useful.

Who is an act of familiarizing the regulatory act

Regulatory acts are usually developed by specialists of legal departments or personnel, but familiarization with them can lie on the shoulders of any employee of the organization. Usually, responsible for this person is appointed by a special order of the director of the enterprise, which, among other things, approves the act.

How to form a document

Unified forms of primary personnel and accounting documents from 2013 canceled (for some exceptions), therefore, a list of familiarization with local regulatory acts can be drawn up by employees of the organization in arbitrary form or by the inner pattern.

The only thing that in the formation of the form it is necessary to comply with a certain structure and rules of the Russian language.

IN " hat»Sheet should be denoted:

company name;
title of the document;
room, date and essence of the regulatory act, about reading the employee.

the sequence number of the employee;
family name-patronymic staff;
position;
date of familiarization with the act;
signature.

If necessary, you can add other columns here (for example, about the structural unit in which the worker is working or some notes).

If the employees relate to a major act of a lot, then for their signatures may require several sheets. All of them need to be copped (you can with the help of a stapler, but better harsh thread) and numbered.

How to issue a document

The review list can be written on a simple sheet of A4 format or on the company's brand blank - this role does not play, like that, from hand it will be drawn up or on a computer.

It is important that the document contains the original signatures of those employees of the enterprise, whom it concerns.

It is not necessary to assign the organization's print form, since since 2016, legal entities have the right not to use stamp products to provide their securities (unless otherwise spelled out in the constituent documentation of the company).

After creating a sheet, it is necessary to curl in the journal accounting for internal documents.

Storage Blanca

A review list with a regulatory act should lie in the personnel department of the enterprise in a separate folder along with the document that it concerns. Its storage period is not legally limited, but, at a minimum, the entire period of action of the act he should be intact and will be unharmed.

Taking an employee to work, it needs to be familiar with the local acts of the enterprise, which will directly regulate its career activities. The fact of acquaintance with documents must be confirmed by the employee's signature. In practice, there are several ways to do this. One of the options for collecting and storing signatures of staff available at the disposal of the personnel specialist is a journal of familiarization with local regulatory acts. We offer a completed sample magazine prepared by our employees. You can download our sample and buy it will not need it.

What you need to know a new employee

Receiving an employee to work - a strictly regulated procedure consisting of several stages:

inquiry necessary documents at the future employee;
familiarization with local acts related to its upcoming work;
signing an employment contract;
edition of the order of the head about the admission of a new employee;
filling a personal employee card;
making a record in the employment record.

The company's staff schedule does not apply to local documents with which employees must be acquainted. The fact is that the labor activity of employees does not regulate (the letter of Rostrude from 15.05.2014 No. PG / 4653-6-1).

Option of fixing information about familiarization - magazine

One of the available options for documentary familiarization with internal regulatory documents is to conduct a journal of familiarization with the rules of the internal labor regulation.

If it is decided to make a magazine, then all local regulatory acts of the organization should be included in it. Including the rules of the internal labor regulation, the regulations on the business trips, the Regulation on overtime work, etc.

Unified form of the journal of familiarization with regulatory documents is not established by law. Therefore, it can be issued in arbitrary form. Buy the journal of familiarization is definitely possible. However, in our opinion, the meaning in the purchase is only that the "paper" magazine will flash and have good printing offline. For the convenience of our readers, our experts prepared a form of a journal of familiarization, which can be downloaded.

Dear colleagues, we offer you a journal of familiarizing employees with local regulatory acts.

The magazine is released in a convenient format (and 4, book). The cover is dense durable (tight glossy cardboard 300 g + PVC), paper white quality 80 m. Part of the graph of the table of the journal of familiarization of workers with local regulatory acts is located on the left side of the reversal, part is on the right. Removal clear. At the same time lines coincide. The width of the graph is comfortable. 660 lines for entries (you can familiarize with local regulatory acts of 660 employees, with a smashing handwriting - less).

Unified shape of the journal of familiarization of workers with local regulatory acts. Employers independently determine which graphs include log. In different employers, the graph may differ. We offer a magazine with traditional practitioners in graphs.

The title page of the journal of familiarization of workers with local regulatory acts is as follows:

2 and 3 page pages of familiarization of workers with local regulatory acts (reversal):

Employees responsible for journal

On the left side of the journal reversal:

On the right side of the journal reversal of the work of employees with local regulatory acts:

The graphs (5-10) fit the names of local regulatory acts with which the employee needs to be familiar. Also indicate the date of approval of the local regulatory act and its number (if available). The employee will have to put his signature and the date of familiarization in the graph where the local regulatory act is specified, with which he was familiarized.

On inner side The covers have a sample of filling out this magazine.

The journal of familiarization of workers with local regulatory acts is designed to familiarize employees with 6 local regulatory acts. If you need to familiarize workers with big amount local regulatory acts, we can offer 2 options:

1) to acquire another journal of familiarization of workers with local regulatory acts;

2) divide one magazine into two parts. In the first half of the magazine, to acquaint workers with one local regulatory acts, in the second half - with others.

On the rear internal cover of the magazine there is a memo to fill it.

The journal of familiarization with local regulatory acts is an internal document of the organization; It is not mandatory, but its use will help the employer to fulfill the requirements of the Labor Code, according to which employees need to be acquainted with internal regulatory acts.

What is the journal of familiarization with local regulatory acts

Standards art. 68 TC RF The obligation of the employer to familiarize the employees of the enterprise with all local regulatory acts (LNA), which are associated with its employment. Such familiarization must necessarily under the part of the employee. Ignoring this requirement entails administrative responsibility for non-fulfillment of labor law requirements. Fines do not want to pay anyone, so the familiarization process has somehow accompany. There are several ways to do this:

arrange individual sheets of familiarization and attach them to all provisions, orders, agreements and other documents;
put paintings directly to LNA;
take a special magazine.

With orders for admission to work, vacations, dismissal and other personnel personalized documents, "under painting" are usually acquainted - with the receipt of a confirmation of a person's signature on the document itself. But with internal regulatory acts that relate to many people immediately, the situation is more complicated, because if every person will be written directly, there will be no free space very quickly. Therefore, employers or special additional sheets for signatures (which is inconvenient), or create one journal of familiarization of employees with LNA. At the same time, in a large company with various departments and other structural units, where the permanent movement of personnel occurs, it is possible to issue such a form of a book type separately both for each type of documents and on departments or branches. Then all local acts will be in order and they do not have to attach additional sheets.

Sample journal review with local regulatory acts

The approved form of such a magazine does not exist. Since it is not mandatory or even recommended, the lawmakers bypassed her attention. Introduction to the document flow of organization of such a form is directed solely on simplifying the fulfillment of the requirements of the Labor Code of the Russian Federation and other laws. Therefore, only from the employer depends on how it will solve this issue. Develop the necessary form will have to be independently. The main thing is that it contains all local regulations with which new employees should meet. A formed form must approve by his order by the head of the organization.

Nothing difficult in filling such a document should be. For example, he may look like this:

It is also not necessary to give him a book form. It can be individual sheets placed in the folder-folder. You do not need any visas about the approval on the title page, you can only put the start date and the end date.

Log structure and storage

From the above example, it can be seen that the shape of the magazine is quite simple. Since LNA, with which you need to acquaint, in organizations there are usually many, it is necessary to allocate several pages for each of them. At the same time, the structure of these pages will not differ and will contain graphs:

employee data (FULL NAME);
position and department in the organization;
the date of sight (if necessary - time);
personal signature of each employee.

If you wish, the sheets can be numbered and flashing, but it is not necessary. An important person for the management of such a magazine is usually a personnel specialist or the head itself, if the organization is small.

Separately, it is necessary to note the order and timing of the storage of this document. This question is also not regulated, so the organization itself should be established. Most often, employers want to make it small, for example 5 years. This is a mistake, and in practice it is better to establish an increased storage time. After all, many local acts have a permanent shelf life or their minimum of 10 years. It is desirable that these periods do not differ from the storage period for familiarization with them. In addition, workers familiarized with LNA over 5 years ago may continue to work in this organization and raise the issue of familiarizing them with those or other norms. Without this document, prove the fact that the requirements were respected, it will be difficult enough.

Also should not forget about order of the Ministry of Culture of the Russian Federation of 08/25/2010 N 558in which it is directly said that all local regulations (provisions, instructions) of personal data of employees are documents of a permanent storage period. Therefore, it is advisable to establish the same requirements for the familiarization log if it concerns personal data. In particular, you constantly need to store such local documents as:

Provisions on structural divisions of the organization;
Regulations on wages.

Therefore, if employees put their signatures and get acquainted with these LNA in person, the shelf life of the form confirming this fact should be similar.

Labor legislation establishes the obligation to familiarize the newly entering employees with local acts that operate in this organization.

What way to carry out this procedure, in what form and in what time frame is to be outlined below.

Methods of familiarization

Each employee of the organization must be personally familiarized with all local documents relating to his work.

These documents include:

vacation schedule;

collective agreement;

staff schedule;

job description;

regulations on the bonuses;

the rules of the internal labor regulation;